Barnesville Hutton Memorial Library

Library Annex Policy

General Information:
Activities of the Barnesville Hutton Memorial Library have priority over all other activities.

The Library Annex is made available to local people and groups on a first-come, first-served basis. The renter of the meeting room assumes all responsibility for any damage to the Library property.

No Solicitation is permitted.

No Smoking.

No Alcoholic beverages.

No illegal substances, open flames, or burning incense allowed.

The Library does not allow any variety of gambling, gaming, bingo, casinos or wagering for money of any kind on Library property.

Use of the Library premises does not include the use of Library staff to assist in the set-up or the breakdown of equipment.

An adult must be present at all times to supervise groups of young people under the age of 21.

The Library requests that no red drink be used in the building due to the red dyes that will stain the carpet.

Tape may not be used on any walls. Cork strips and push pins have been placed on the walls and decorations must be attached to those areas only.

Reservations:
Cost: $150.00 per single day event
$250.00 for overnight events
$100.00 for funeral dinners

This amount includes the refundable down payment of $50.00 that will be returned upon inspection of the premises and the key is returned.

Non-profit educational and community service organizations will be exempt from the fees. However, donations will be accepted.

In some cases, ex. (long term usage) the decision of usage and fees will be made on a case by case basis.

Renters holding reservations are requested to notify the library of any cancellation at the earliest possible date in order to free the meeting area for other groups. The $50.00 deposit will be forfeited to the Library if not cancelled one week prior to the scheduled event.

The Library Annex will not be booked for any group or individual until a completed application and the $50.00 deposit has been received and approved by the Library representative and a copy returned to the renter.

A library employee will meet with the renter at the Annex no earlier than 8:00 a.m. on the day of the event or by an agreed upon time by both parties to collect the fee balance, turn over the key and administer instructions. The renter shall have everything cleaned up and vacate the premises by 11:00 p.m.

Housekeeping:

The meeting room must be left in the same condition in which it was found.
Tables and chairs must be wiped down.
Tables and chairs must be returned to storage area as they were found.
All decorations taken down and tape removed if used.
Water outlets in all areas shut off.
Lights turned off.
Garbage placed in secure bags (supplied by the library), tied off and put in the trash dumpster outside.
All doors locked.
Key is to be placed on the counter, locked in the room.
Upon inspection of the area, the $50.00 deposit may be picked at the library three days after usage or upon instructions by library employee. If deposit is not picked up within 30 days after the rented date the renter will forfeit the deposit.

Library Phone—740-425-1651
Brandi Little, Director – Cell 740-238-1435
 
1-1-2017

Rental Agreement
Barnesville Hutton Memorial Library Annex
611 North Chestnut Street
Barnesville, Ohio 43713

Name of Renter/Group Responsible

Phone Number

Date of Usage

Time of Usage

Type of Event

INDEMNIFICATION AGREEMENT

THE (Renter/Group) AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS BARNESVILLE HUTTON MEMORIAL LIBRARY FROM ANY CLAIM, DEMAND, SUIT, LOSS, COST OF EXPENSE, OR ANY DAMAGE WHICH MAY BE ASSERTED, CLAIMED OR RECOVERED AGAINST OR FROM BARNESVILLE HUTTON MEMORIAL LIBRARY BY REASON OF ANY DAMAGE TO PROPERTY, PERSONAL INJURY OR BODILY INJURY, INCLUDING DEATH, SUSTAINED BY ANY PERSON WHOMSOEVER AND WHICH DAMAGE, INJURY, OR DEATH, ARISES OUT OF OR IS INCIDENT TO OR IN ANY WAY CONNECTED WITH THE PERFORMANCE OF THIS CONTRACT, AND REGARDLESS OF WHICH CLAIM, DEMAND, DAMAGE, LOSS, COST OF EXPENSE IS CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF THE (Renter/Group), BARNESVILLE HUTTON MEMORIAL LIBRARY, OR BY THIRD PARTIES, OR BY THE AGENTS, SERVANTS, EMPLOYEES OR FACTORS OF ANY OF THEM.

I have read, understand, and agree to abide by the terms of the above agreement as well as the attached Library Annex Policy entered into between the Barnesville Library and myself.

Signature (Renter/Group) Date

Director Date (Witness) Date

Deposit ________________________

Amount Due At Time of Usage____________________________